Terms of service

Terms of Service for Space of Mind

Effective Date: Nov 10th 2025

These Terms of Service ("Terms") govern your use of Space of Mind ("Company," "we," "us," or "our"), a mental fitness training app that combines AI-powered pattern recognition, evidence-based coaching, and therapist collaboration to help you build measurable mental fitness. By creating an account, using the Service, you ("User," "you," or "your") agree to these Terms.

Please note: Space of Mind's Services are intended for general wellness and mental fitness purposes only and are designed for adults aged 18 and over. Space of Mind does not provide professional medical, psychiatric, or psychological treatment, diagnosis, or care. Our Service is designed to complement, not replace, professional therapy or medical care.

1. Definitions

"Service": The Space of Mind platform, including:

Daily mental fitness training protocols

AI-powered pattern recognition and personalized coaching

Conversation recording and analysis features (where enabled)

Future-Self Training™ methodology and related tools

Therapist collaboration features (where applicable)

Progress tracking and outcome measurement tools

Mobile application, web platform, and any related services

"User": An individual who creates an account, subscribes to the Service, or opts in via text message to receive communications from Space of Mind.

"User Content": Any information, data, text, audio recordings, messages, feedback, or other content you submit, upload, or transmit through the Service, including:

Voice recordings and transcriptions

Therapy session recordings (with appropriate consent)

Journal entries and reflections

Pattern data and progress metrics

Feedback and communications

"Therapist Partner": A licensed mental health professional who uses Space of Mind's professional features to support their clients.

"Professional Account": A subscription tier designed for licensed therapists, coaches, or mental health professionals to manage and support clients using Space of Mind.

2. Registration and Service Access

2.1 Account Creation

To use the Service, you must:

Be at least 18 years of age

Provide accurate, current, and complete information during registration

Maintain and update your account information

Keep your login credentials confidential

Notify us immediately of any unauthorized access

2.2 Subscription Tiers

Premium Tier ($29/month):

Full daily training protocol

Voice journaling with transcription

Advanced pattern analysis

Progress tracking

2.3 Therapist-Referred Access

If you are referred by a Therapist Partner:

Your therapist may have access to your progress data (with your consent)

Your subscription may be sponsored by your therapist or covered by insurance

You can revoke therapist access at any time through your account settings

3. Term and Termination

3.1 Term

These Terms remain in effect while you use the Service. Subscriptions renew automatically unless cancelled.

3.2 Cancellation

You may cancel your subscription at any time:

Through your account settings

By contacting developer@spaceofmind.com

Cancellation takes effect at the end of your current billing period. No refunds for partial periods.

3.3 Account Deletion

To permanently delete your account and data:

Request deletion through account settings

Upon deletion, your account and associated User Content will be permanently erased from our live databases within 30 days, except as required by law or as specified in our Privacy Policy.

3.4 Termination by Company

We may suspend or terminate your access to the Service at any time for:

Violation of these Terms

Fraudulent or illegal activity

Abusive behavior toward the Service, staff, or other users

Non-payment (for paid subscriptions)

Any reason at our sole discretion

We are not liable for any losses resulting from account suspension or termination.

4. Use of Service

4.1 Permitted Use

You may use the Service for:

Personal mental fitness training and development

Recording and analyzing your own conversations (with appropriate consent)

Tracking your behavioral patterns and progress

Complementing professional therapy or coaching (where applicable)

4.2 Prohibited Conduct

You may not:

Use the Service if you are under 18 years of age

Provide false or misleading information

Share your account credentials with others

Use the Service for any illegal purpose

Attempt to reverse engineer, hack, or disrupt the Service

Use offensive, discriminatory, harassing, or abusive language

Record conversations without consent of all parties (where required by law)

Share or distribute User Content that violates others' privacy or rights

Impersonate another person or misrepresent your affiliation

Use the Service to provide professional therapy or medical advice (unless you are a licensed professional using Professional features appropriately)

Scrape, data mine, or use automated tools to extract data from the Service

Violations may result in immediate suspension or termination of your account.

5. AI-Powered Features and Limitations

5.1 How the service works

Space of Mind uses artificial intelligence to:

Analyze your thought patterns and identify cognitive distortions

Recognize limiting beliefs from your User Content

Provide personalized mental fitness training recommendations

Track behavioral changes and progress over time

Facilitate "conversations" with your Future Self (AI-generated guidance)

Generate insights from recorded conversations (with your consent)

5.2 Limitations of AI

You acknowledge and understand that:

AI recommendations are generated by algorithms, not human professionals

AI analysis may be incomplete, inaccurate, or inappropriate for your situation

The Service cannot detect all patterns or predict all outcomes

AI-generated "Future Self" conversations are simulations based on your inputs, not actual future predictions

Conversation analysis is probabilistic and may miss important context

5.3 Not a Substitute for Professional Care

IMPORTANT: Space of Mind is a mental fitness training tool, not a replacement for:

Psychotherapy or counseling

Psychiatric treatment or medication management

Crisis intervention or emergency services

Medical diagnosis or treatment

Legal, financial, or other professional advice

If you are experiencing a mental health crisis, suicidal thoughts, or medical emergency:

Call 988 (Suicide & Crisis Lifeline)

Call 911 (Emergency Services)

Go to your nearest emergency room

Contact your therapist or psychiatrist immediately

The Service may provide crisis resources but is not equipped to handle emergencies.

6. Conversation Recording and Analysis

6.1 Recording Features

The Service allows you to record:

Therapy sessions (with therapist consent)

Coaching calls

Personal conversations (with all parties' consent)

Voice journals and reflections

6.2 Consent Requirements

YOU ARE SOLELY RESPONSIBLE FOR OBTAINING CONSENT BEFORE RECORDING ANY CONVERSATION.

By using recording features, you represent and warrant that:

You have obtained explicit consent from all parties being recorded

You comply with all applicable federal, state, and local recording laws

You understand that some jurisdictions require all-party consent for recording

Failure to obtain proper consent may result in:

Civil or criminal liability

Immediate termination of your account

Legal action against you

We are not responsible for your failure to obtain proper consent.

6.3 Analysis and Processing

Recorded conversations may be:

Transcribed using automated speech recognition

Analyzed for patterns, emotions, and cognitive distortions

Used to personalize your training protocol

Processed by third-party AI providers (see Section 8)

You can mark segments as "do not analyze" to exclude sensitive content.

6.4 Therapist Access

If you have granted access to a Therapist Partner:

They may view transcriptions, pattern analysis, and progress data

They cannot access raw recordings without additional consent

You can revoke access at any time through account settings

7. Privacy and Data Protection

7.1 Data We Collect

We collect:

Account information (name, email)

User Content (recordings, transcriptions, journal entries)

Pattern data (identified beliefs, behavioral metrics, progress tracking)

Usage data (features used, session duration, engagement metrics)

Device information (IP address, browser type, operating system)

7.2 How We Use Your Data

Your data is used to:

Deliver and personalize the Service

Improve AI algorithms and pattern recognition (where permitted)

Generate progress reports and insights

Facilitate therapist collaboration (with your consent)

Ensure safety and prevent abuse

Comply with legal obligations

See our Privacy Policy for complete details.

7.3 Data Security

We implement:

End-to-end encryption for recordings and sensitive data

Secure cloud storage with industry-standard protections

Regular security audits and updates

Access controls and authentication

However, no system is 100% secure. You use the Service at your own risk.

7.4 Data Retention

Active account data: Retained while your account is active

Deleted account data: Permanently erased within 30 days of deletion request

Legal retention: Some data may be retained longer as required by law

Aggregated data: Anonymized, non-identifiable data may be retained indefinitely for research and improvement

8. Third-Party Services

8.1 AI Processing Providers

User Content is processed by third-party AI providers, including but not limited to:

OpenAI (GPT models)

Amazon Web Services

Deepgram (transcription)

These providers operate under their own privacy policies and security standards. By using the Service, you consent to this processing.

8.2 Payment Processing

Payments are processed by Stripe or other third-party payment processors. We do not store your complete credit card information.

8.3 Analytics and Monitoring

We use third-party analytics tools (e.g., Google Analytics, Mixpanel) to understand usage patterns and improve the Service.

8.4 No Endorsement

We do not endorse or control third-party services and are not responsible for their practices or failures.

9. Therapist Partner Terms

9.1 Professional Licensing

Therapist Partners must:

Hold a current, valid license to practice (LCSW, PhD, PsyD, LMFT, LPC, or equivalent)

Comply with all applicable professional ethics codes and regulations

Maintain appropriate malpractice insurance

Use the Service only within their scope of practice

9.2 Client Relationships

Therapist Partners acknowledge that:

Space of Mind is an adjunct tool, not a replacement for professional judgment

They remain solely responsible for their clients' care and treatment

They must obtain appropriate consent before inviting clients to use the Service

Client data accessed through the Service is subject to HIPAA and other privacy laws

9.3 Professional Conduct

Therapist Partners must not:

Use the Service to provide emergency or crisis intervention

Rely solely on AI analysis for clinical decisions

Share client data inappropriately

Use the Service in ways that violate professional ethics

9.4 Suspension and Termination

We may suspend or terminate Therapist Pro accounts for:

Loss of professional license

Ethical violations or misconduct

Misuse of client data

Violations of these Terms

10. Intellectual Property

10.1 Company Ownership

Space of Mind owns all rights to:

The Service, including all software, algorithms, and AI models

Future-Self Training™ methodology and related IP

Trademarks, logos, and branding

Aggregate, anonymized data and insights

10.2 Limited License to You

We grant you a limited, non-exclusive, non-transferable, revocable license to:

Access and use the Service for personal, non-commercial purposes

Download and use the mobile application on your devices

You may not:

Copy, modify, distribute, or create derivative works

Reverse engineer or decompile the Service

Remove copyright or proprietary notices

Use the Service for commercial purposes without permission

10.3 User Content License

By submitting User Content, you grant Space of Mind:

A worldwide, royalty-free, non-exclusive license to:

Use, store, and process your User Content to provide the Service

Analyze User Content to improve AI algorithms

Create aggregated, anonymized data for research and development

Share insights with your Therapist Partner (with your consent)

You retain ownership of your User Content. You can delete it at any time (subject to legal retention requirements).

10.4 Feedback

If you provide feedback, suggestions, or ideas:

You grant us a perpetual, irrevocable, worldwide, royalty-free license to use them

We are not obligated to compensate you or keep them confidential

We may implement or ignore feedback at our discretion

11. Disclaimers and Limitations of Liability

12.1 "AS-IS" Service

THE SERVICE IS PROVIDED "AS IS" AND "AS AVAILABLE" WITHOUT WARRANTIES OF ANY KIND, EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO:

MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE

ACCURACY, RELIABILITY, OR COMPLETENESS OF AI ANALYSIS

UNINTERRUPTED OR ERROR-FREE OPERATION

SECURITY OR PRIVACY PROTECTIONS

THERAPEUTIC EFFICACY OR CLINICAL OUTCOMES

11.2 No Medical or Professional Advice

SPACE OF MIND DOES NOT PROVIDE MEDICAL, PSYCHIATRIC, PSYCHOLOGICAL, OR THERAPEUTIC ADVICE OR TREATMENT. AI-GENERATED CONTENT IS FOR INFORMATIONAL AND EDUCATIONAL PURPOSES ONLY.

11.3 Limitation of Liability

TO THE MAXIMUM EXTENT PERMITTED BY LAW:

WE ARE NOT LIABLE FOR:

Lost profits, data, or opportunities

Indirect, incidental, consequential, or punitive damages

Damages from your use or inability to use the Service

Damages from unauthorized access, data breaches, or security failures

Damages from errors, interruptions, or inaccurate AI analysis

Damages from reliance on AI-generated content

Damages from actions or inactions of Therapist Partners

Damages from recording without proper consent

MAXIMUM LIABILITY: Our total liability for any claim arising from these Terms or your use of the Service shall not exceed the greater of:

$100 USD, or

The amount you paid us in the 12 months preceding the claim

This limitation applies regardless of the theory of liability (contract, tort, negligence, strict liability, or otherwise).

11.4 Exceptions

Some jurisdictions do not allow limitations on implied warranties or liability for certain damages. If these laws apply to you, some limitations may not apply.

12. Indemnification

You agree to indemnify, defend, and hold harmless Space of Mind, its affiliates, officers, directors, employees, agents, and contractors from any claims, damages, liabilities, costs, and expenses (including reasonable attorneys' fees) arising from:

Your use of the Service

Your violation of these Terms

Your violation of any law or third-party rights

Your User Content, including recordings made without proper consent

Your failure to obtain consent before recording

Any claim that your User Content infringes or violates third-party rights

Misrepresentation of your credentials (for Therapist Partners)

This indemnification survives termination of these Terms.

13. Dispute Resolution

13.1 Informal Resolution

Before filing a claim, you agree to contact us at developer@spaceofmind.com to attempt informal resolution. We'll attempt to resolve the dispute within 60 days.

13.2 Binding Arbitration

If informal resolution fails, disputes will be resolved by binding arbitration rather than in court, except:

Small claims court actions (under $10,000)

Injunctive relief for intellectual property violations

Arbitration Terms:

Governed by the Federal Arbitration Act

Administered by JAMS under its Streamlined Arbitration Rules

One arbitrator, mutually agreed or appointed by JAMS

Location: Delaware or mutually agreed location

Each party pays their own attorneys' fees unless awarded by arbitrator

13.3 Class Action Waiver

YOU AND SPACE OF MIND AGREE THAT DISPUTES WILL BE RESOLVED ON AN INDIVIDUAL BASIS. YOU WAIVE ANY RIGHT TO PARTICIPATE IN A CLASS ACTION, CLASS ARBITRATION, OR REPRESENTATIVE ACTION.

13.4 Governing Law

These Terms are governed by the laws of the State of Delaware, without regard to conflict of law principles.

13.5 Venue

To the extent arbitration does not apply, you agree that any legal action must be brought in state or federal courts located in Delaware.

14. General Provisions

14.1 Entire Agreement

These Terms, together with our Privacy Policy, constitute the entire agreement between you and Space of Mind regarding the Service.

14.2 Modifications

We may update these Terms at any time. We will notify you of material changes via:

Email to your registered address

In-app notification

Posting on our website

Continued use after changes constitutes acceptance. If you don't agree, you must stop using the Service.

14.3 Severability

If any provision is found invalid or unenforceable, it will be enforced to the maximum extent possible, and remaining provisions remain in effect.

14.4 No Waiver

Our failure to enforce any provision does not waive our right to enforce it later.

14.5 Assignment

You may not assign or transfer these Terms without our written consent. We may assign these Terms to any affiliate or successor.

14.6 Force Majeure

We are not liable for delays or failures due to circumstances beyond our reasonable control (natural disasters, war, pandemics, internet outages, etc.).

14.7 Survival

Provisions that by their nature should survive termination (including IP rights, disclaimers, indemnification, and dispute resolution) will survive.

14. Contact Information

For questions, concerns, or support:

Email: developer@spaceofmind.com

Crisis Resources:

Suicide & Crisis Lifeline: 988

Crisis Text Line: Text HOME to 741741

SAMHSA Helpline: 1-800-662-4357

15. Acknowledgment

By creating an account, using the Service, or opting in via text message, you acknowledge that you have:

Read and understood these Terms of Service

Reviewed our Privacy Policy

Agreed to be bound by these Terms

Understood that Space of Mind is not a substitute for professional medical or mental health care

Confirmed you are at least 18 years of age

Space of Mind

Making mental fitness measurable.

Effective Date: Nov 10th 2025

Last Updated: Nov 10th 2025